Heatwaves at Work – Staying Legally and Practically Cool

As British summers get hotter, alongside looking at their environmental impact generally, employers are under increasing pressure to manage workplace temperatures sensibly. But what does the law say and what can employers do?

Legal Framework 

There’s no maximum temperature for UK workplaces. However, under the Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992, employers must ensure a "reasonable" working temperature. We share our tips for managing this below: 

1.Risk Assessments 

If you haven’t already, now is the time to carry out a warm weather risk assessment to identify areas of concern and implement common-sense measures:

• Fans or air conditioning
• Relaxed dress codes
• Hydration stations and shaded areas
• Flexible working or adjusted hours

2. Vulnerable Workers 

Certain employees may be more affected by heat:

• Outdoor workers need access to sun protection and breaks in shaded areas.
• Pregnant employees may be more vulnerable to overheating.
• Disabled workers may require adjustments, such as altered work environments or schedules.

3. Communication and Planning 

A well-communicated summer heat policy can help to show staff you take their wellbeing seriously. Small adjustments now can prevent bigger problems later.

Not sure how to manage extreme temperatures in your workplace? Let us help you prepare. If we can help, we will. Contact the team today.